STEP 02 – Map and Engage Stakeholders

Map and engage stakeholders

In this second step, Clever Cities partners are asked to identify and map the stakeholders that will be involved in the UIP. This process will consist of four parts: identification, analysis, mapping and prioritisation, which will help the Clever Cities identify, assess who the stakeholders are and prioritise who should be a part of the UIP, and potentially even the CALs.


PHASE T2.1 Establish and sustain Urban Innovation Partnerships for stakeholder co-creation and co-design.
LEVEL OF IMPLEMENTATION City scale – Establishing the UIP
WHEN M1 – M6; possibly in parallel with STEP01
WHAT TOPIC Identification and mapping of stakeholders for UIP and potentially CALs
  • To identify the key experts and influencers that should be involved in your UIP and other stakeholder based activities that can best support the development, implementation and sustainability of your NBS
  • A comprehensive map of the key stakeholders in the Clever Cities linked to the NBS
  • A UIP consisting of key stakeholders in this area
  • A map of potential candidates for the CALs

STEP02_Output report template

WHY To identify and engage those who will be affected by the NBS and/ or have influence over if and how the NBS can be implemented, to help the NBS reach the best possible outcome.
WHO As a result of the mapping exercise, the cities will be able to identify who will be in the UIP and how.

It is important to understand your local population and stakeholders at all levels from individuals to policy-makers and to make sure that your stakeholder list includes a diversity of expertise, geography, and characteristics that represents your stakeholders across the spectrum

It is important to understand how the different stakeholders you have identified like or need to be engaged and how

A good understanding of what you are trying to achieve

1.      Identify and list of stakeholders Brainstorm and list all the potential stakeholders who should be engaged in the NBS. They can range from individuals and communities to policy decision-makers.

► Tool 2.1 Identification

2.      Analysis of the list of stakeholders Once a comprehensive list of stakeholders has been developed, the next step is to analyse each stakeholder (or group of stakeholders) to understand who the stakeholders are, their interests, needs, views and perspectives.

► Tool 2.2 Analysis

3.      Mapping of stakeholders With the analysis complete, the next step is to map the stakeholders.  This is done visually, on a two-dimensional matrix to identify the extent of their influence vs. the level of expertise/experience they have or will have with the NBS.

► Tool 2.3 Mapping

4.      Prioritisation UIP members Create and implement a system of prioritisation, to identify which stakeholders should be involved in the UIP and how. At this stage you may want to also prioritise who can be involved in the CALs too.

► Tool 2.4 Prioritisation

5.      Accessible and appropriate methodologies for engaging stakeholders Invite stakeholders to UIP and using your system of prioritisation, identify and establish the methods by which to engage them and ensure that they are culturally and gender appropriate, as well as accessible to the needs of participants.

► Tool 2.5 Inclusion

6.      Monitoring and evaluation of stakeholder mapping and engagement It is important from the outset, to put an evaluative framework in place to monitor your progress, evaluate your impact and whether you are meeting your intended outcomes and objectives. When considering your methods look at the appropriate levels of participation for each stakeholder, what methods are most appropriate and effective at measuring your goals for the UIPs, CALs and NBS and their intended outcomes, and, what is a reasonable level of resource to dedicate to this.

► Tool 2.6 Monitoring

Downloads: All materials for Step 2 at a glance

Step_02_Map and Engage stakeholders ► Tool 2.1 Identification
► Tool 2.2 Analysis
► Tool 2.3 Mapping
► Tool 2.4 Prioritisation
► Tool 2.5 Inclusion
► Tool 2.6 Monitoring
STEP02_Output report template

► STEP02_Tools_templates